Modern MFP Apps: Why Today’s Copiers Are Smarter Than Ever

Maison Tkach • December 3, 2025

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Discover how modern multifunction printers use powerful apps to boost productivity, streamline workflows, and keep your office technology future-ready.


What Today’s MFPs Can Really Do in a Modern Office


Today’s multifunction printers (MFPs) go far beyond basic print, copy, scan, and fax functions. Modern devices now help businesses streamline workflows, improve document security, and connect seamlessly with the cloud. This is possible thanks to powerful embedded software platforms that support downloadable apps — much like the apps on your smartphone.


MFP Apps That Improve Office Productivity


One of the biggest advancements in MFP technology is the ability to convert scans into editable and searchable files, route documents to electronic repositories, require user authentication, track usage behavior, and integrate with cloud storage.



Instead of scanning to a network folder, returning to your desk, and uploading the file manually, apps like Scan to Google Drive, Scan to OneDrive, or Scan to Evernote allow users to send documents directly to their preferred location with just a few taps. This saves time, reduces human error, and keeps teams organized.


More Than Scanning: New Capabilities Through MFP Apps


While scan-capture apps are the most widely used, the growing universe of MFP apps offers many more possibilities. Some examples include:

  • On-device editing apps for quick PowerPoint or Word corrections
  • Translation apps that scan a document and print it in another language
  • Secure print release apps that hold jobs until users authenticate
  • Workflow automation apps that route documents based on rules


Given the powerful processors and large touchscreen interfaces on today’s MFPs, developers are only beginning to explore what’s possible.


Future-Proofing Your Office Technology


By investing in an MFP with an embedded software platform, businesses gain the ability to add new features over time — keeping the device relevant and useful for years. As new apps are released, your MFP can be updated rather than replaced. This protects your investment and ensures your office has access to the latest workflow tools.


Thinking About Upgrading Your MFP?


If your business wants to improve document management, workflow efficiency, or security, modern MFPs offer significant advantages over older “legacy” copiers.


Precision Copy Products can help you choose the right device and configure the apps your business needs.  Contact us today for a quote or product recommendation.